General Terms & Conditions

 

• Photographers, videographers, journalists, content creators and film crews who have a commission from a bona fide media outlet (print and/or digital) will be considered for accreditation.
• Only fully accredited media representatives will have access to the Media Centre. Accreditation numbers are limited and all applications will be assessed. Previous accreditation does not guarantee future approval.
• Accredited media must comply with the instructions and requests of the Event Organisers, Media Team and Stewards at all times.
• Submission of an accreditation application constitutes acceptance of these Terms and Conditions.
• Any breach of these conditions may result in immediate withdrawal of accreditation, removal from the event grounds and exclusion from future

accreditation.

 

Photographers

• Photographers with a confirmed commission from a bona fide publication (print and/or digital) will be considered. Details of the publication, commissioning editor, email address and phone number must be provided in the application. Samples of published work may be requested.
• A maximum of one photographer per publication per day will be accredited.
• Valid Public Liability and Third-Party Liability insurance is mandatory. By accepting accreditation, photographers indemnify the organisers of the Longines Luhmühlen Horse Trials against any claims, costs or damages incurred by third parties.
• On cross-country day, photographer bibs (granting access to designated field-of-play areas) will be issued to accredited photographers.
• On show-jumping day, arena access is restricted. Only photographers with explicit permission may remain inside the arena, including prize-giving ceremonies. Other photographers will be allocated designated areas and must not obstruct spectators’ views.
• The use of drones is strictly prohibited at all times.
• Any photographer in breach of these conditions will have their accreditation revoked and may be excluded from future events.

 

Videographers / Content Creators

• Only accredited videographers and content creators are permitted to record video content at the Longines Luhmühlen Horse Trials.
• Accreditation does not grant permission to film live sporting action within the field of play.
• Any recording of sporting action requires prior written approval from the Event Organiser or the Media Team.
• Applicants must clearly state whom they represent (e.g. rider, brand, sponsor) when applying.
• All accredited videographers/content creators must attend a mandatory briefing, where they will be issued with a photographer bib. Only those wearing a bib are permitted to film.
• Valid Public Liability and Third-Party Liability insurance is mandatory. Accreditation implies indemnification of the event organisers against third-party claims.
• The use of drones is strictly prohibited.
• Any violation of these terms will result in withdrawal of accreditation and potential exclusion from future events.

 

Reels:
You are welcome to share footage from the field of play, including warm-up areas, and horse inspections. Please note that within these areas, a maximum of 30 seconds of reel content per horse per day is permitted. There are no restrictions on reel content captured outside these zones.

 

Photographs/Stills:
Photography is permitted in the stables and all other areas. However, such content may not be used for commercial purposes.

 

Additional Guidelines

• Content created at Luhmühlen should align with and respect all sponsors and partners of the event.
• You are encouraged to share content throughout the day; please also reference the official livestream for full coverage of the event.
• Tag us in your posts – together we can reach a wide audience and increase visibility for the sport.
• If you have specific content requests beyond these guidelines, please contact us directly; we will do our best to find a solution.
• Please use the official tags when posting:
  @luhmuehlen
  #LLHT

For any questions or content-related inquiries, please contact our press team.

We look forward to working together on social media content during this year’s event and sincerely thank you for your support and cooperation.

 

TV / Film Crew

• Any party wishing to film or produce moving images must submit a detailed production plan or synopsis to the Media Team of the Longines Luhmühlen Horse Trials prior to applying for accreditation. Approval is at the sole discretion of the Event Organisers and/or their nominee(s).
• Filming is only permitted in locations approved in advance.
• Filming of international competition action within the field of play is not permitted. Official footage may be obtained through the event’s designated media partner.
• All film crews must carry valid Public Liability and Third-Party insurance and indemnify the event organisers against any third-party claims. Proof of insurance must be available on request at all times.
• All recorded material may only be used for the purposes agreed in advance. Any additional commercial use (e.g. advertising or promotion) requires prior written consent and may be subject to additional fees.
• Film crews are responsible for any damage caused to property and must cover all associated costs.
• All equipment must be supplied by the respective film crew.
• Accreditation is non-transferable and may not be assigned to any third party.
• All applicable German laws and health and safety regulations must be observed.
• A fee (to be agreed on a case-by-case basis) plus VAT may be charged, payable prior to filming.
• The use of drones is strictly prohibited at all times.